Terms and Conditions
- Dates: the winner can choose between two available weekend dates: October 2025, 3rd-6th (Friday to Monday) or October 2025, 10th-13th (Friday to Monday).
- There is no limit on entries for the prize draw.
- The prize draw will run until to 11.59pm GMT on December 25, 2024.
- The Promoter, Charity, and Prize Provider accept no responsibility for prize draw entries that are not successfully completed or are lost or delayed due to any technical malfunction, including issues with systems, satellite, network, server, computer hardware, software, or other equipment failures.
- Entries received outside of this period will not be valid.
- Travel to and from the retreat is not included in the prize draw.
What's Included:
- Accommodation: 3 nights of luxury accommodation for up to 8 guests.
- Tailored Adventure Packages: Includes two activities per person from the provided list. The entire group must participate in the same activities for both choices.
- Welcome Hampers: Includes one Dryrobe welcome hamper, one Vivobarefoot welcome bundle, and one Soso Swim hamper.
- Rum and Cocktail Tasting Session: Hosted by Hattiers Rum.
- Farewell dinner at The Sloop in Bantham (drinks not included).
- Breakfast at Outside Devon Café (drinks not included).
- A selection of Salcombe Brewery beer, Bantham Estate wine, local coffee, and an artisan charcuterie tasting platter will be left at the house upon the guests' arrival.
What's Excluded:
- Travel: Travel to and from the retreat location is NOT provided. Travel is also not provided for overseas applicants.
- No drinks included at Outside or the Sloop.
Meals: The package includes:
- Farewell dinner at The Sloop (one dish per person, no drinks included).
- Rum, wine, and cocktail tasting.
- Tasting platter on arrival.
- Breakfast at Outside Devon Café (one dish per person, drinks not included).
All other meals and snacks are the responsibility of the guests.
- No Under-21 Winner: The winner must be at least 21 years old.
- Childcare and Pet Care: Not provided, but local links to these services can be offered upon request.
Travel Arrangements:
Guests are responsible for arranging their own travel to and from the retreat. Guests are also responsible for any travel during the retreat, but concierge services can help organise transport if needed.
Age Restrictions:
- Children: All children are welcome but must be included in the total guest count. Certain adventure activities may have age restrictions. Groups cannot consist entirely of individuals under 21. Guests under 18 years old must have at least one accompanying adult over 21.
Arrival/Departure:
- The property is available for occupancy from 4:00 pm on the Friday and must be vacated by 10:00 am on the Monday.
Cleaning:
- Guests are responsible for leaving the accommodation in good order and a clean condition; otherwise, a cleaning charge will be applied. It is standard for UK holiday cottages to expect guests to leave the property in a similar state to which they found it (reasonable cleaning excepted). Please follow this guideline so we can continue to offer good value to guests.
No Smoking:
- There is a strict no-smoking policy within the property.
Force Majeure:
- We cannot accept responsibility or liability for any alterations, delays, cancellations, or other loss or damage caused by war, civil strife, terrorist action, industrial disputes, fire, sickness, bad weather, epidemics, acts of any government or public authority, or any other event outside our control.
Liability and Nuisance:
- We assume no responsibility for the supervision of children, babies, pets, or any adults requiring care, which remains the responsibility of the guest at all times.
- Guests should not cause nuisance or annoyance to nearby occupants. If the guest’s behaviour is deemed unsuitable, we reserve the right to repossess the property immediately.
Prize Draw Rules:
- Entry Requirements: You must have a valid email address to enter the prize draw.
- Prize Substitution: No prize substitution is offered, no exchange or transfer of prize to a third party is permitted, and the prize cannot be redeemed for cash, except at the Promoter’s sole discretion, which may allow a substitution or date change if required.
- Selection Process: Prize winners will be randomly selected on the draw date, 6 January 2025, through a random number allocation system, with a witness present at the draw.
- Winner Notification: The winner will be notified via email within seven (7) days of selection and must respond by email within ten (10) days of being notified. The winner’s prize may be forfeited (at DEF’s discretion) if DEF does not receive a response within this period. In such cases, DEF will select another winner following the same process.
- Final Decision: The decision of DEF and/or the Prize Provider regarding any aspect of the prize draw is final and will not be open to correspondence or discussion.
Privacy:
- Personal data provided for this prize draw will only be used for the purposes of this prize draw by the Promoter and any appointed agents assisting in the promotion’s management and fulfillment. Data will not be shared with any third party unless positive consent is provided.
Acceptance of Terms:
- By submitting a prize draw entry, you are deemed to have accepted these terms and conditions. The Promoter reserves the right to refuse to award the prize to anyone in breach of these terms.
Responsibilities of Guests:
- Property Condition: Guests are required to return all furniture and other items to their original position.
- Items Left Behind: Guests should not leave any items at the property. If items are left behind, the owner may charge for removal, return, or disposal.
- Damage, Loss, and Theft: Guests must report any damage or loss, excluding normal wear and tear, and may be liable for reasonable replacement costs if items are damaged or removed.
- DEF cannot accept responsibility for any material loss, damage, additional expense, or inconvenience caused by or arising from property issues, including plumbing, gas, electrical services, or exceptional weather conditions.
- Pets: Well-behaved dogs are allowed, but no puppies. Dogs must be comfortable being left alone during adventure activities.
- Number of Guests: The retreat accommodates up to 8 guests and is designed for families, friends, or adventure-seeking groups. Hen/stag parties or similar events are not allowed.
- Security Deposit: A refundable security deposit of £500 is required upon booking. This will be refunded after the stay, provided no damage or excessive cleaning is necessary.
- Additional Services: No childcare or dog care is provided, but local links can be shared if needed.
- By entering, you agree to these terms and conditions.
- The winner will be contacted after the draw and must confirm their choice of weekend within five days. Failure to do so may result in forfeiture of the prize.
- Payment for participation in the prize draw is only accepted through Crowdfunder. No other form of payment is accepted.
Winners' Names on Social Media:
- Winners’ names may be published on the charity’s Facebook and Instagram. If you prefer not to have your name published on DEF’s social media, please select the privacy option when entering through Crowdfunder.
- The Winner will be drawn via drawn using randomising software and the process will be overseen by the either a member of the Steering committee or a one of the founders.
- In the unlikely event that any part of the prize needs to be substituted, DEF will endeavour to replace it with an item of equivalent or greater value.